What is Email Archiving?
Email is a crucial tool for internal and external communication in businesses of all kinds, and it has emerged as one of the most significant forms of worldwide communication to date. Email messages, however, typically don't get stored anyplace else; instead, the users' mailboxes serve as their own personal archives. The IT staff of a corporation might back up a user's email, but message searching wouldn't be automated.
In order to preserve email correspondence in a manner that can be digitally stored, indexed, searched for, and retrieved, email archiving is a system. It entails keeping your emails in a secure location, such as the cloud or on-premises, where they may be processed and organised in a structured manner. Using an email archive, emails can be kept for a long time with the main goals of serving as documentation and preventing data loss. Emails are safely saved in this way, and their content is unaltered. Emails can also be recovered if necessary, preventing the loss of crucial information.
ArcTitan For Email Archiving
A focused email archiving technology that can be customised to fit various corporate needs and functions is ArcTitan. You never have to worry about losing another important business email again since it captures and archives every email received by a company or organisation on a separate, secure server.
With a lightning-fast search and retrieval tool that can load more than 200 emails per second from your email server, ArcTitan is simple to set up and operate and ensures that your emails are promptly saved and retrieved. It complies with all main regulatory standards, including HIPPA and Sarbanes Oxley for retention and auditing purposes, and is interoperable with all major servers, email providers, and operating systems, including Office 365.
ArcTitan Emailing Benefits:
Guaranteed Security
All emails are encrypted in transit so your business is fully protected against data loss. ArcTitan also ensures that all passwords are hashed and encrypted. ArcTitan supports TLS encryption, scans for viruses, and offers Active Directory integration and basic authentication.
Remote access to archived emails
All the benefits of email archiving, are accessible from anywhere at any time.
Cloud based solution
There is no limit on user numbers or the storage space in the cloud with no on-site hardware required.
Protection and back up
Protect mail servers against outages with all emails encrypted. 100% protection against data loss.
Simple administration
Manage your entire system from Outlook. Administrators can override retention policies and quotas for employee mailboxes and access them online, making it easier for administrators to manage the solution remotely.
eDiscovery and EU GDP
Industry standard and legal safeguard for email compliance.
Huge savings on email storage costs
Save 80% of your email storage space. Eliminate personal storage files and reduce mail server load from 1000 GB to 200 GB.
GDPR compliance
Since most customer data is contained in emails, this provides the ability to find and remove customer personal information, a key principle of the GDPR.
Compatibility
Office 365 is compatible with ArcTitan and fully compatible with all other systems.
Innovative functionality
ArcTitan is easy to set up and manage, yet extremely feature-rich. It offers customisable role management, Active Directory integration, a full reporting suite, and automated backups.
For full specifications and ArcTitan email archiving click here
Email backup vs Email archiving
Email archiving and email backup are not comparable. Email backup does not provide end-to-end search capabilities or indexed storage and will overwrite anything previously backed up. Email archiving, on the other hand, offers complete visibility of all archived emails, fast email search and retrieval, and greater control over time while reducing an organisation's on-premises data needs that provides a more comprehensive approach.
The main differences:
Email backup does not meet regulatory requirements
Email backup does not resolve your compliance needs
Email backup is designed to accommodate disaster recovery
There are more features in email archiving solutions: Advanced Search, customizable retention windows (including indefinite retention), legal hold and audit trail, etc.
ArcTitan email archiving include other benefits:
- Reduced strain on your email servers
Email archiving removes all email and electronically stored information from your email server, freeing up server space and greatly improving system efficiency and performance.
- Email Archiving Reduces Your Storage Costs
Restoring files from mail servers or backups can be very time consuming and costly. Email archiving keeps all your emails available at any times. Data that is no longer needed for compliance purposes can be automatically deleted. This reduces the overall cost of data storage and minimises recovery time.
- Improves Staff Productivity
You can grant access to your personal email by setting up email archiving and assigning different permissions to users. This allows individual recovery of deleted or misplaced emails without additional IT resource costs.
Choosing ArcTitan as your email archiving solution offers retention, protection, and recovery features that help you support regulatory compliance and protect your valuable documents.
Our experts here at Emerald Group are readily available for you if you need more information, call us on 01926 452 462 or complete our contact form here and we will be in touch.
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They keep a constant eye on our systems and usage and suggest when appropriate courses of action should be taken to enhance our working environment"
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This was not the case with Emerald. Emerald are now our trusted partner for all of our IT support needs. They offer honest, impartial advice that is delivered in a language even the novice can understand.
Having one number that our team can call with any IT or telephone concerns makes such a difference, especially when this is backed up with prompt resolution."
Richard Hall - Inn Express
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Emerald are professional and their services are precise and innovative where needed. Their customer support is outstanding. Highly recommended."
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