What is a Microsoft Teams room system?
Microsoft Teams Room Systems are a great solution to level up, professionalise, and increase the efficiency of your day-to-day Teams meetings. These setups allow for customised room configurations, regardless of the size of your conference room, and enable seamless virtual meetings with integration into your existing infrastructure. A Microsoft Teams Room System is a comprehensive solution designed to enhance the meeting room experience by integrating Microsoft Teams capabilities into a dedicated hardware setup.
Key features of a Microsoft Teams Room System include:
High-Quality Audio and Video: Ensures clear communication and a professional meeting experience with HD auto-framing cameras, voice-tracking speakers, intelligent audio with noise cancellation and echo reduction.
- Integrated Hardware and Software: Integrates Microsoft Teams Rooms with your current IT infrastructure for a smooth transition. Our solutions ensure compatibility with Microsoft 365, Outlook, SharePoint, OneDrive, and third-party applications, streamlining scheduling and meeting management, and combining essential hardware components with Microsoft Teams software to create a seamless user experience.
- Single-Touch Meeting Start: Allows users to join meetings with a single touch of a central control panel, reducing the time and effort required to get started.
- Content Sharing: Facilitates easy sharing of presentations as well as Dual-Screen support for presentations and collaboration of documents and other content during meetings.
- Room Controls: Provides a selection of internal and external consoles for managing meeting settings, integrates smart room controls and occupancy sensors to automate meeting room settings and optimises space utilisation.
These systems are designed to work in various room sizes and configurations, ensuring that all participants, whether in-person or remote, can communicate effectively and efficiently.
How Does a Microsoft Teams Room System Work?
A Microsoft Teams Room System works by integrating several hardware components with Microsoft Teams software to create a unified communication and collaboration platform.
- Hardware Integration: Cameras, microphones, and speakers are installed in the meeting room to capture high-quality video and audio. These devices are specifically designed to work seamlessly with Microsoft Teams.
- Centralised Console: A touch console is used to control the meeting room system. This console allows users to start or join meetings with a single touch, adjust audio and video settings, and manage participants.
- Microsoft Teams Software: The software provides the interface for scheduling, joining, and managing meetings. It also supports content sharing, real-time collaboration, and integration with other Microsoft Office 365 applications.
- Automatic Adjustments: The system automatically adjusts settings to optimise audio and video quality based on the room’s acoustics and lighting conditions.
- Content Sharing and Collaboration: Users can share their screens, presentations, or other content easily through the Teams interface, promoting effective collaboration during meetings.
The system is designed to be user-friendly, minimising the need for technical expertise and allowing participants to focus on the meeting rather than the technology.
So what are the benefits of a Microsoft Teams Room? Click here to find out more!
How The Emerald Group Can Support You With Your Microsoft Teams Room Setup
The Emerald Group offers comprehensive support to help you set up and maintain your Microsoft Teams Room System. Our services are tailored to meet your specific needs and ensure that your meeting rooms are equipped for optimal performance.
Here’s how we can assist you:
- Consultation and Assessment: We start by understanding your requirements and assessing your meeting spaces to recommend the best Microsoft Teams Room System configuration for your needs.
- Expert Installation: Our technicians (which have completed their Teams Meetings and Meeting Rooms technical assessments) are experienced in installing and setting up rooms designed for you, ensuring that everything is set up correctly and functioning properly.
- Training and Support: We provide training for your staff to ensure they are comfortable using the new system. Our support team is also available to assist with any questions or issues that may arise.
- Ongoing Maintenance: To keep your system running smoothly, we offer ongoing maintenance services, including software updates, hardware checks, and troubleshooting support.
- Customisation: We can customise the system to fit your specific workflow and business requirements, ensuring that you get the most out of your investment.
- Scalability: Whether you need to equip a single room or multiple locations, we can scale our solutions to meet your growing needs.
- Room Licensing: We can help manage your Microsoft Teams Licence with ease using our room licensing solutions. Helping your business obtain the correct Teams Room licence comes with our all encompassing package, so there is no need to worry - we’ve got you covered.
Microsoft Teams Room Case Study
Discover how businesses like RLW Roofing have benefited from our Teams Room solutions.
See our Instagram for real-life examples.
Transform your business meetings with our Microsoft Teams Room Systems. For a personalised quote that includes purchasing, installing, and managing a Microsoft Teams Room for your business, please contact us below.